General
What is necta and who is the software suitable for?
necta is a modular kitchen software for professional catering establishments – from corporate restaurants to care and catering companies to system gastronomy. necta supports business, operations, kitchen and purchasing managers in efficiently managing their processes related to inventory management, menu planning, purchasing, production and CO₂ balancing.
Suitable for: large-scale kitchens, catering companies, restaurant chains, hotels
Which areas does necta cover?
necta digitally maps the entire kitchen process, from the order to allergen labelling to invoicing:
- Inventory management & stock control
- Recipes and menu planning
- Menu Ordering System (MBS)
- Production planning, picking and delivery
- Accounts payable and accounts receivable
- Purchasing & supplier management
- CO₂ balancing & sustainability
- Allergen labelling & declaration
- Statistics & controlling
What advantages does necta offer compared to conventional solutions?
Compared to classic Excel lists or individual solutions, necta offers many advantages:
- Everything in one system – no media discontinuity between order, warehouse and production
- Supplier independence
- Open ecosystem – easy connection to existing systems, e.g. cash registers, Eaternity, DeDeFleet & more.
- Automated processes – fewer errors, less effort
- Real-time transparency – from purchasing to allergen labelling
- Scalability – From a pilot kitchen to a corporate network – necta grows with your company
- Proven in practice – developed with and for catering professionals
Is necta as suitable for smaller businesses as it is for large-scale kitchens?
Yes. necta can be used modularly, from individual functions (e.g. menu ordering system or inventory management) to a complete solution for large companies. This means that even smaller kitchen operations benefit from automated processes without being overloaded.
Is necta a cloud software or on-premises?
necta is a cloud-based solution and can be used on any internet-enabled device, in the office, in the kitchen or on the move. All data is processed in European data centers in compliance with GDPR.
Functions & Modules
Which modules are included in necta?
necta consists of several modules that can be individually combined:
- Inventory management: Purchasing, warehouse, inventory management, returns
- Production module: Automated production planning & quantity calculation for production, picking and delivery
- Menu ordering system (MBS): Digital menu selection for residents, patients, employees or guests in hospitals and clinics
- my necta: Online ordering system for schools, daycare centers, meals on wheels & comparable institutions. Simple web-based ordering online or via app – optimized for the requirements of these target groups.
- CO₂ balancing: Sustainability analyses via Eaternity & supplier data
- Recipe management & allergen labelling: Uniform, legally compliant declaration
- Statistics & controlling: Cost center reports for accounting at the touch of a button – full transparency in real time.
How does digital inventory management work with necta?
With necta inventory management, kitchens can keep track of stock levels, goods receipts, minimum quantities and returns at all times:
- Automatically record goods inwards & outwards (via delivery note, cash register, production)
- Monitor stock levels in real time – including minimum stock logic
- Document transfers, losses and returns
- Inventory & orders directly with the tablet at the pitch – less paperwork and errors.
Everything digital, audit-proof and clear – this saves you several hours on every inventory and avoids expensive incorrect purchases.
What does the menu ordering system (MBS) do?
The necta MBS enables individual menu selection, digitally, offline, intuitively and seamlessly integrated:
- Menu selection via app, touchscreen or terminal – for residents, guests or employees
- Automatic forwarding to production and procurement
- Consideration of diets, preferences & allergen information
- Digital billing & evaluation depending on user group
This turns every order into an automated production order.
How can I use necta to balance CO₂ in the kitchen?
necta automatically analyzes the CO₂ balance of your dishes, integrated into everyday work, without additional effort:
- Ingredient-based CO₂ evaluation via Eaternity interface
- Identification of regional & seasonal products
- Sustainable purchasing decisions based on evaluations
- Statistics for sponsors, ESG reporting or guest communication
This allows you to prove sustainability – with precise figures instead of fine words. Ideal for ESG reporting, certifications and as a plus point in tenders.
Is necta also suitable for facilities with multiple locations?
Yes, necta is specifically designed to efficiently manage even complex structures with multiple kitchens or locations. You can flexibly map central and decentralized processes, control orders and flows of goods across locations and evaluate key figures in a central system. This allows you to maintain an overview at all times – regardless of whether you operate one facility or an entire network.
Introduction & Support
What is the implementation process?
necta is introduced in close coordination with your team:
- Kick-off & project plan: Joint definition of objectives & schedule
- Setup & configuration: Technical basis & interfaces
- Test phase & training: Including data test, training & adaptation
- Go-live & support: Live activation with support in the start-up phase
To ensure that everything runs smoothly, our project managers personally support your introduction, from the initial kick-off to the go-live.
Are there training courses for my team?
Yes, we offer practical training courses for all users:
- On site or online, as required
- Modular training for kitchen management, purchasing, production, service, etc.
- Manuals & video tutorials to support everyday work
The aim is to make your team fit for safe use of necta from day one.
Is there support for technical problems?
Yes – our technical support is reliably at your side:
- Support times on weekdays via ticket system & telephone
- Remote access for fast help in the system
- Maintenance contracts & SLA possible for higher support requirements
Problems are solved quickly, without long downtimes.
Can existing data be transferred?
Yes, we support you with data migration:
- Import of master data (e.g. suppliers, articles, recipes)
- Data transfer from existing systems (via CSV, XML or interface)
- Quality check & validation before go-live
Technology & Integration
With which systems is necta compatible?
necta offers numerous interfaces and is compatible with common systems in communal catering and system gastronomy:
- POS systems (e.g. Ventopay, helloTESS, Matrix)
- Accounting & ERP (e.g. BMD, SAP, Datev)
- Purchasing platforms & supplier portals (e.g. Transgourmet)
Is there an interface to the cash register or accounting?
Yes – necta has open interfaces that allow you to easily connect existing systems:
- Cash register connection for cashless payment & automatic settlement
- Interfaces to accounting programs (e.g. BMD, DATEV)
- Data export for billing, cost centers or nursing home software
This saves time, prevents errors and ensures consistent processes.
Is necta GDPR-compliant?
Yes – necta is 100% GDPR-compliant:
- Hosting in certified data centers within the EU
- Role concepts & access controls for maximum data security
- Data storage according to the principle of data minimization
- Order processing agreement (AVV) according to Art. 28 GDPR included
Data protection is not a mandatory exercise at necta, but a standard.
How often do we update necta?
Our software is regularly further developed, with new functions, performance improvements and security updates. As a rule, we publish larger updates every six months and security updates as required. You automatically benefit from all improvements, without any manual effort.
References & Practice
Who is already using necta?
necta is used by social institutions, catering companies, corporate restaurants and system gastronomy. Our customers operate kitchens with 50 to over 30,000 meals a day. From individual caterers to international catering groups – necta grows with you.
Find success stories from our customers here (link to case studies).
Are there success stories from practice or references?
Yes, our customers achieve noticeable results with necta:
- In Via Cologne: 30% less administrative work.
- Pletzer Hotels: 5 locations centrally controlled.
- Klüh Catering: Handling thousands of meals daily with necta
In which industries is necta used?
necta is specifically developed for:
- Corporate restaurants & catering companies
- Retirement homes & social facilities
- System gastronomy & hotel kitchens
- Educational institutions & public authority catering
Wherever digital processes are intended to make kitchen work more efficient.
Can I book a free initial consultation?
Of course – a personal live demo is possible at any time. We will show you how necta simplifies your kitchen processes, individually tailored to your requirements